CERTIFICATES FROM THE PLACE OF RESIDENCE: procedure for obtaining and necessary documents.

A certificate of residence or stay is a document that contains information about the temporary or permanent registration of a citizen at the address of residence. A certificate may be needed when receiving benefits, allowances, when concluding a transaction for the purchase and sale of residential premises, to go to court and in other situations. Despite the fact that this document is issued free of charge, it is better to find out in advance the rules for submitting an application and some other important features so that you do not have to apply for the certificate again.

Basic moments

The payment of child benefits, pensions and even benefits for utility bills is carried out not from local budget funds, but from federal funds, the amount of which must be calculated and sent to each region or region. Naturally, these calculations are carried out on the basis of available data on the number of registered persons of a certain category in a particular region.

Moreover, given that citizens of the Russian Federation can freely move around the country at their own request, the right to receive these benefits must be confirmed in order to avoid receiving the same benefit twice in two cities at the same time, which is, in principle, prohibited by law and is considered a violation, if not fraud.

And since any payment or benefit requires the preliminary submission of a certain package of documents to confirm the same right in state support along with other data, a certificate is also required, which contains information about the official registration of a citizen in a particular locality where the benefit itself he plans to take advantage.

How to get a certificate?

Obtaining certificates has several variations. A feature of the service is that it is not strictly tied to a specific state. institution at the place of registration, area of registration, etc. In addition, you can order the document via the Internet.

Through MFC

The easiest way to register is through the MFC (“My Documents”). Centers operate in every major city, and sometimes in every district.

For registration:

Collect the package of documents indicated above for certain types of certificates.
Contact the center and fill out an application using the selected form.
Wait for the completed certificate to be issued.

Remember that many MFCs allow pre-registration for appointments by telephone or through the organization’s website. This will help avoid queues and speed up the document issuance procedure. You can register for any day in the current month.

At the Ministry of Internal Affairs department

You can apply for the document at the nearest police station. Due to quarantine measures, admission may be limited. It is better to clarify in advance whether the employees of the selected site provide consultations.

For help:

Prepare your documents and fill out the selected application form.
Submit the package to the nearest migration department of the territorial body of the Ministry of Internal Affairs of Russia.
Get a completed address certificate.

Via postal mail

You can submit documents and a completed application through Russian Post. To do this, send the package by registered mail. Then visit the branch to pick up the completed certificate.

Through housing and communal services

Management companies, homeowners' associations, housing cooperatives no longer keep registration records of citizens (this function has been completely transferred to the Russian Ministry of Internal Affairs). These structures are intermediaries.

For example, if your management company has a passport officer, you can order a registration certificate from him. Next, the Criminal Code will transfer the documents to the Russian Ministry of Internal Affairs, and then issue the finished document.

Since 2021, management companies, homeowners' associations and housing cooperatives no longer maintain registration books and house books. Citizens also stopped receiving certificates in form No. 11, 10 and 9, which reflected information about registered persons. Instead, forms No. 8 and 3 are issued.

Through the State Services portal

You can submit an application for a certificate remotely. To do this, you need to create an entry on the State Services portal (you need a phone number and SNILS).

To apply online:

Go to the website gosuslugi.ru and in the service categories, select the section “Licenses, certificates, …”.
Find the section on providing reference information.
Read also: On the procedure for providing address and reference information to individuals and legal entities
Click the line about receiving email address information.
Make sure that the icon is installed in the paragraph about the electronic form of submitting the application.
On the same page, click “Get src=”https://propiskagid.ru/wp-content/uploads/2020/10/5.jpeg” class=”aligncenter” width=”600″ height=”400″[/img ]
It is possible that the system will notify you about the transfer to the old version of the portal.
By selecting from the drop-down list, indicate your location, the Ministry of Internal Affairs agency that will issue the completed document, decide for whom the certificate is required, click the “Next” button.
Fill out the recipient information form, click “Next”.
Fill out the form about the data of the person about whom information is requested, indicate what information you want to receive.
Specify the purpose of obtaining help, click “Next”.
Check the information, choose a convenient way to notify about the movement of the application.

After sending the data, the status of the document becomes visible in your personal account (for example, “Accepted”). Next, you need to track the stage of consideration. After notification from the Ministry of Internal Affairs, visit the department and present the originals of the collected documents.

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Why is it needed?

Almost all constitutional and social guarantees provided for by federal legislation are provided only at the place of residence.

So, a certificate is required when:

registering for medical services at a clinic:
filing a claim in court;
registration of various benefits and pensions;
marriage registration;
resolving tax issues;
registration for improvement of living conditions;
drawing up service agreements with resource-supplying institutions;
registration with the education department for subsequent obtaining a place in kindergarten or school;
obtaining a weapons license;
military registration;
registering a child at birth;
applying for a loan;
receiving a pension from a deceased relative;
entry into inheritance under a will and entry without a will;
receiving maternity capital;
in all other cases of appeal to government agencies.

Who can get it?

Every citizen of the Russian Federation has the right to obtain a certificate of residence, but only under certain conditions.

So, the recipient of the certificate must:

have a temporary or permanent registration;
Confirm temporary registration with documents, at least by means of an identity card.

Also, already in the performance of state duties, the following institutions can request information about the place of residence:

internal affairs bodies;
Pension Fund;
Office of Public Protection;
notary;
court.

By the way, if you have a power of attorney certified by a notary, a person empowered by the citizen himself can receive a certificate from the place of residence.

What kind of document is this and why is it needed?

A certificate of residence is required to confirm the residence of a specific person at the specified address. Most often, this is necessary when applying for benefits, pensions, and applying for social benefits (help for families with children, targeted benefits of various types).

A certificate of registration at the place of residence (Form 9) is required to obtain services at a specific medical institution, to be assigned to a clinic, or to a antenatal clinic at the place of stay. It may be needed for a lawsuit - during the trial of a case, it may be necessary to verify the address of one of the parties to the process.

A certificate of registration of a child is required to place a child in a kindergarten - first of all, places in a child care institution are provided to children who permanently reside in the area assigned to it. The court has the right to request the document, for example, during divorce proceedings to determine with whom the child actually lives.

A registration certificate will be required to register a tax payer (assign a TIN) with the tax office; will be necessary to accurately determine the place of payment of funds in the event of a tax dispute.

Proof of permanent address is required to participate in federal programs to support needy families. This is important for the formation of an inheritance case, which, according to the law, is opened by a notary working in the area where the deceased was registered.

A registration certificate will be needed to carry out a number of financial transactions (obtaining a mortgage), concluding most contracts on behalf of a private person.

It is often necessary for those liable for military service to obtain a certificate from their place of residence in order to register at a new permanent address.

What information does it contain?

What does a certificate confirming place of residence look like, and what must it contain? So this is:

name of the document and indication of the statistical form number (for example, 1, 9);
full name of the applicant, full date of birth, registration address.

A certificate from the place of residence about family composition contains:

a list of family members living at this address indicating family ties;
date of birth of each registered person;
an indication of the institution (enterprise, company) where the document will be submitted;
name and position of the specialists who are responsible for providing information and certifying the form;
living space and its distribution between owners (if necessary);
date of issue, stamp of the institution.

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Often, when buying (selling) real estate, in order to prevent the occurrence of emergency situations, you need to have information about the persons previously registered at the address and know the reason for deregistration (leaving for study, criminal record and imprisonment). Such persons, after selling the property where they previously lived, may initiate legal proceedings against the new owner. To do this, an archival certificate of registration at the place of residence is issued (form 9, 12). They are often used when registering inheritance cases and during privatization. Samples of certificates of residence of various forms can be viewed on the government services website, at the MFC.

Certificate of residence 2021

Obtaining a certificate of registration at a specific address can be called one of the simplest procedures, not burdened with a substantial package of documents and loss of time, not to mention financial costs.

Where to get?

Several institutions have the opportunity to provide information about the registration of an individual citizen, which directly have data on registration or provide intermediary services in obtaining it.

At the passport office of the Federal Migration Service

So, the easiest option would be to visit the local migration registration office, which is actually intended to register citizens at certain addresses and has a complete database throughout Russia.

However, it will not be possible to issue a certificate quickly, given the workload of the Federal Migration Service and the long queues, which is why it is advisable to use another option.

In the HOA (management company)

With an HOA or management company, as a rule, there is always a passport office in which all citizens living in the territory entrusted to these institutions are registered.

If a citizen is registered in a serviced house, he can legally contact the employee of the passport office and receive a certificate of registration literally within half an hour, of course, if he has the same passport.

How to formalize the donation of an apartment between close relatives? Information on the issue is in our material. How can I get a child's birth certificate? Find out here.

At the MFC

Another option for obtaining the coveted registration data is to contact the MFC, a center designed for intermediary services between citizens and various government agencies.

It should be remembered that:

To begin with, the MFC employee will accept the application and package of documents;
then he will send a request to the FMS;
Only after a few days will it be possible to receive a completed certificate.

However, you won’t have to stand in line, given that on the first visit a citizen, going to any free window, will only order a certificate, and the second time he will pick up a fully completed document.

If you live in the private sector

As a rule, passport offices established at management companies are responsible for maintaining records of citizens living in apartment buildings.

In the private sectors of settlements, which are built up with individual houses, there are no such structures, so the same passport officers keep records, but with local governments.

That is, the specified type of document can be obtained from city or village administrations.

How to obtain and process it correctly?

The process of obtaining a certificate of registration at a particular address is not at all difficult to complete: you just need to appear at the above institutions and present a standard package of documents.

But in some cases, difficulties may arise that it is advisable to know about in advance.

About registration (residence) at the place of residence

By virtue of Order of the Federal Migration Service of Russia dated September 11, 2012 N 288, a citizen of the Russian Federation can move freely throughout the territory of Russia, which implies the possibility of living without registration.

Moreover, if a person leaves the city for a period of more than three months and settles in another locality, he is obliged to obtain a temporary registration.

If there is no temporary registration, you can obtain a certificate in only two ways:

return to your hometown and apply to the same Criminal Code;
send the application, as well as the necessary documents in the form of certified photocopies, by mail to the same FMS department or the passport office at the place of official registration.

Although the best option would be to register temporarily and obtain a certificate of residence.

About registering a child under MF in school/kindergarten

Often, many families do not live at their place of registration, which creates certain difficulties for registering a child in the same kindergarten, given that preschool educational institutions require a certificate of official registration.

This situation is due to the fact that not everyone has enough places in educational institutions, which is why schools and kindergartens prefer to accept children only with registration.

Meanwhile, paragraph 4 of the Order of the Ministry of Education of the Russian Federation states that it is enough only to confirm the place of residence with a certificate of registration of a minor child at the place of residence, even on a temporary basis.

About family composition

A certificate of family composition is no different from a certificate of registration due to the fact that both documents reflect similar data about persons registered at a particular address.

In this case, the specified form is required, as a rule, in cases that relate to the following reasons:

registration of a subsidy, since the total family income is taken into account;
recalculation of utilities due to the fact that accrual can be made based on the number of registered, and not actually living, persons;
receiving maternity capital;
registration of the status of a large family.

For the military registration and enlistment office

By virtue of the provisions of Article 10 of the Federal Law of March 28, 1998 N 53, a citizen registered with the military, when changing his address of residence or marital status, as well as place of work, is obliged to notify the military registration and enlistment office within two weeks.

That is why if a future conscript or a person in the reserve changes his address of residence, a certificate of new registration is required.

About the last personal life of the deceased (testator)

Under Article 1115 of the Civil Code of the Russian Federation, with the death of a citizen, if there is property, an inheritance case is opened, which is registered at the last place of residence of the deceased.

Consequently, in order to enter into their property rights, future heirs need to obtain a certificate stating where the deceased relative was registered, as well as who was registered with him at the time of his death.

For parole

In accordance with the norms defined in Article 79 of the Criminal Code of the Russian Federation, a person sentenced to serve a sentence in places not so remote can count on early release after serving part of the sentence.

At the same time, one of the conditions for the release of a citizen is registration in order to control his behavior and prevent the re-commission of a crime in the police department at the place of residence.

And since a former prisoner, as a rule, returns to the place of his previous residence in the same penal service, a certificate of his registration is required to issue a card.

In case of divorce

Courts consider and resolve certain issues not in an arbitrary manner, but in compliance with certain rules, implying the same jurisdiction, which is to consider cases on a territorial basis.

That is, by virtue of Article 28 of the Code of Civil Procedure of the Russian Federation, a claim for the same divorce is filed only at the place of residence of the defendant. Although in a number of cases, specified in Article 29 of the Code of Civil Procedure of the Russian Federation, it is also allowed at the place of registration of the plaintiff.

And since filing a claim is accompanied by the attachment of some documents, a certificate of registration is required.

Archival

An archival certificate, in accordance with the norms of FMS Order No. 288, is issued on the basis of data available in the house register, which in turn is available for each residential premises.

At the same time, a standard certificate from the place of residence reflects information only about persons who are registered in the apartment at the time of the request, but the archival one includes information about all citizens who have ever been registered in the home.

In most cases, a standard certificate is sufficient. But when selling an apartment, it is advisable to know who will be able to move in even after the transfer of ownership rights to other persons on completely legal grounds.

What documents are needed

The package of documents required to issue a registration certificate is very modest.

So, the recipient of the document will need:

own passport;
house register for the dwelling where he is registered;
application requesting information.

What is the price?

Data on the presence of registration at a particular address is provided by the above-mentioned institutions free of charge, which implies the absence of both a receipt for payment of services and a check for the transfer of state fees, which are not provided for by law.

What does it look like?

Information about the registration of a person is reflected in several types of certificates, depending on the data that needs to be reflected in the form.

Form 8

Thus, a certificate in form No. 8, as a rule, is issued when registering a child on the basis of his birth certificate. In this case, the specified document is required when registering with the education department in order to subsequently obtain a place in a kindergarten or school.

A sample certificate can be found below:

Form 9

This form of certificate is necessary for adult citizens in all other cases - from applying for a subsidy to filing a claim in court.

The form can be found on our website:

Form 3

And if a person does not live at the place of actual registration, but also has temporary registration, a certificate in form No. 3 is used.

A sample can be found below:

How long does it last?

This aspect is not defined by law, and each institution sets its own rules.

So, for example, when registering an inheritance, notaries prefer not to take risks and set a period of 7 to 10 days, but management companies believe that the certificate is valid for exactly 30 days, that is, exactly the accounting period for paying utility bills.

That is why, before issuing a certificate at the same MFC, you should ask the applicant for the specified data what the deadline for the certificate is established in their institution.

Find out how to include your child in your passport. How can I find out for free who is registered at the address? See here.

Where to get a certificate of residence

I have been working at customs since 2001 and am a state civil servant in the position of deputy head of the accounting and financial examination department..

During the entire time of my work at customs, I had no disciplinary sanctions, and I also successfully passed the qualification exam to assign me the class rank of adviser to the state civil service of the Russian Federation, 3rd class. But recently, a very negative situation arose at my work, because of which I was admitted to the hospital in December 2007 with a diagnosis of a threatened miscarriage.

Recently, my immediate boss has developed a personal hostile relationship with me, and therefore they began to force me to resign of my own free will. I did not agree to leave voluntarily, then the head of the HR department told me that if you don’t want it for good, it will be for bad.

After 1.5 months, the HR department provides me with a notice that my position is subject to reduction in 2 months (it was simply transferred to another department with almost the same functions) after the expiration of the notice period, I was not provided with any possible vacancy. At the end of the notice period, I found myself 2 months pregnant. When I was called to the HR department to review the order for my dismissal, I reported that I was 2 months pregnant. The next day I provided a certificate confirming the fact that I was 7-8 weeks pregnant to the HR department.

Having learned about this state of affairs, they began to put moral pressure on me: you know, we have no options for you, and now we can’t stick you anywhere, you’re not a good worker, since you’ll go on maternity leave, and if you insist on your way, then Everything is according to the law, we will place you in a department where in a month you will be severely reprimanded and you will be forced to resign of your own free will. Accordingly, all of the above caused me anxiety and nervous shock, which led me to the hospital with a diagnosis of “threatened miscarriage.”

At the moment, I am “stuck” and a competition was announced for my position (which was transferred to another department) as a vacant position and a person was hired to fill this position.

Despite the fact that I should have been transferred to this position, this was not done by the HR department, although the qualification requirements are the same.

On March 14, 2008, through a friend, I submitted to customs: two sick leaves with an application for calculating accruals for days of incapacity, an application for granting me another leave in accordance with Article 122 of the Labor Code of the Russian Federation and Article 260 of the Labor Code of the Russian Federation, an application and a certificate (Federal Law No. 81 dated 05/19/1995 and Government Decree No. 883 dated 09/04/1995) to pay me additional benefits, an application and details for transferring funds to my bank account, but they refused to take my documents: in the reception of the head of customs, in the personnel department and in the accounting department, citing the fact that such a position in customs does not exist since December 20, 2007 and accordingly will not be paid, and subsequently I was told that competent people should come and point out to us illegal actions.

In connection with the above, I had to send the above documents by mail with notification, but it is not a fact that this will be a reason for considering these applications.

I ask you to please help me understand this complex issue, because in my case we are talking about a gross violation of my legal rights and guarantees. In general, it is possible for such a pregnant woman to be left without a position, because personnel first of all should have transferred me to another department along with my position, since in fact there was no reduction in my position, but simply a transfer.

What should I do with my statements because I was left without payments? But soon to give birth! And in general, how can you punish such boorish behavior towards pregnant women?

Questions

Can they refuse?

This option is possible under the following circumstances:

failure to provide a complete package of documents;
a request from a person who is not registered at a specific address and does not have ownership rights to the residential premises and does not have a power of attorney.

Where can I get it if I don’t live according to registration?

You can get a registration certificate even if you live in another city. So you just need to contact the same MFC, which will send a request to the place of official registration of the citizen and provide the necessary data after receiving a response.

You can also use postal services, which will also require some time.

How and where can the mother get it if the child is registered in another apartment at the father’s place of residence?

Dad and mom have equal rights in relation to their own children and are their legal representatives.

Therefore, regardless of where the child is registered, the mother is required to issue a certificate of registration of the baby upon presentation of:

passports with a mark on the birth of the child;
baby's birth certificate;
statements.

At the same time, to obtain the specified form, it is advisable to contact not the management company or homeowners association, but directly to the department of the Federal Migration Service or the MFC.

What to do if your application is refused due to debts for housing and communal services?

The obligation to pay utility bills and the right to information are different types of civil rights and obligations that are not interrelated.

That is why, if the passport office of the Criminal Code refuses to issue a certificate, you need to request a written refusal for subsequent appeal to the regulatory authorities.

But since the consideration of complaints is not a quick matter, you can contact the MFC for information.

Cost and state duty for issuing a certificate

At the legislative level, free issuance of a certificate of temporary registration at the place of stay is established. Therefore, you do not need to pay a state fee for this type of service. It is enough to submit the minimum package of documents on time and you can easily receive the necessary paper that may be needed for such purposes as:

enroll or place a child in a preschool educational institution;
receiving benefits or subsidies;
seeking medical help.

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