Obtaining a foreign passport has long ceased to be an extraordinary event for Russians. Today, this document is received not only by those who are lucky enough to be involved in the diplomatic corps or to participate in international conferences, but also by ordinary people who want to see the world. When filling out the application form, the applicant indicates a variety of personal information, so those who are going through the document registration procedure for the first time have a reasonable question: do they need a work book to obtain a foreign passport in 2021? Let's find out what you may need to obtain this document.
What types of documents exist that prove the identity of Russian citizens abroad?
A foreign passport is a document that identifies citizens while they are outside the country of which they are nationals. However, those who believe that there are only two types of documents with which you can go abroad, that is, a regular and a biometric passport, are very mistaken. Today, Russian citizens have the opportunity to obtain the following types of international identity cards:
- traditional passport (old style);
- with an electronic storage medium (biometric);
- official;
- diplomatic;
- seaman's certificate.
It is noteworthy that official and diplomatic documents are the property of the Russian Federation. They are issued to citizens only for the duration of a trip abroad, and after its completion they are handed over to the issuing authorities. Such documents are used by persons working in organizations such as:
- Administration of the President;
- The State Duma;
- Council of the Federation;
- Supreme, Constitutional or Supreme Arbitration Court;
- consulates and diplomatic missions of the Russian Federation located outside the country;
- Central Bank of Russia and other government bodies.
If an employee of these services goes on a long business trip with his family, then each family member is also issued a service international identity card.
All other citizens of the Russian Federation have the opportunity to obtain a foreign passport, intended primarily for tourist trips.
For those planning to travel abroad, we recommend that you carefully read the article “Applying for a foreign passport.”
Is it possible to get a foreign passport without a work book in 2018?
A company employee must first write a request to be given a copy of the employment document. According to the law, the manager is given three days to consider this issue.
.
Attention
Then the employer provides this document free of charge. All completed pages of the document are copied, after which they must be approved
.
According to the rules, each copy sheet is certified on both sides by the signature of the manager or authorized representative. The inscription “Correct” is written on the pages, then the position of the person certifying the copy, the signature and its transcript, the day, month and year are indicated.
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All information is secured with a seal, which is kept by the manager or a personnel employee. At the very end, you should indicate that the employee is currently working for the company
. If you need to certify a copy of the work record of a non-working citizen, this can be done by a notary.
Is a work book required when applying for a passport?
Until 2015, citizens of the Russian Federation wishing to obtain a foreign passport had to provide FMS employees not only with a work book, but also a copy of it certified by the seal and signature of the head of the personnel department. It was quite difficult to fulfill this requirement, since working people do not have this document in their hands.
Currently, this requirement has been canceled, so the original and a copy of the work book for an old-style international passport or biometrics are no longer needed. But this does not mean that the section on the applicant’s work activity has been removed from the application form - it still contains information about places of work for the last 10 years (including periods of temporary unemployment).
In addition, the abolition of the requirement to provide a work book when obtaining an old or new type foreign passport does not apply to all categories of citizens. This document will be needed for citizens who do not officially work, and for those who are not employed at all at the time of submitting the application.
As for a copy of the work book, there is no need to provide it. It is recommended to use it when filling out a questionnaire for those who often change jobs, because 10 years is a fairly long period. It is quite difficult to remember all the names of companies, positions, dates of employment and dismissal, so a copy of the employment contract can play the role of a “cheat sheet” and help avoid possible mistakes.
Rules for registration and certification of copies
Rules for preparing a copy of a work book
It is important to remember that the copied document (if it is in paper form) must bear the signature of the director of the company or a notary. The seal of your organization/enterprise or the seal of a notary. If the copy is in digital form, then in the place where the seal and signature should be there should be corresponding marks. Also, if your copy is a bunch of pages, then it is very advisable to number and stitch them all, and write the total number of pages on the front page and put all the signatures.
Can the loss of a work record interfere with obtaining a foreign passport?
Even the most attentive person can lose this or that document - no one is immune from such a nuisance. So, no one will stop you from getting a foreign passport if you don’t have a work book. However, in such a situation, the applicant needs to be extremely careful. Data can be entered from memory or copied from an existing resume, and at the end be sure to add that the work book has been lost.
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Providing knowingly false information is grounds for refusal to issue a document. In some cases, this may become the basis for additional checks on the applicant by the Ministry of Internal Affairs or the FSB. Migration service employees, as before, carefully check the specified data. However, having access to various information databases, they now carry out verification much faster online.
What is the validity period for a copy of a work book for a foreign passport?
Important
When considering an application for a loan agreement, bank employees may take into account their total length of service and previous positions held. In addition, it is necessary to check the date of certification indicated in the copy and take into account the validity period of the document - it must comply with the requirements of the bank
.
Some banks are reducing it from the generally accepted period (1 month) to 7 days. If there is a delay, you will have to certify the photocopy of the work report again with the next date of certification.
. 3.
Info
How to certify a work book for a foreign passport? From 2021, you only need to submit a photocopy or an extract from the book when applying for a biometric passport; for an ordinary passport, it is enough to fill out a form. Who is the work book certified by? The work book can be certified by a notary or an employer.
Filling out the form: features of entering information about work
Information about work activity over the last 10 years is required for a foreign passport. In addition, information is provided about serving in the army and studying in higher educational institutions. This is a fairly long period, so there may not be enough space in the application itself to enter all the data. In this case, you need to use Appendix No. 2. This form replaced Appendix 2a after the Order of the Ministry of Internal Affairs of the Russian Federation of November 16, 2017 No. 864 “On approval of the Administrative Regulations of the Ministry of Internal Affairs of the Russian Federation for the provision of public services for the registration and issuance of passports of a citizen of the Russian Federation, identifying the identity of a citizen of the Russian Federation for outside the territory of the Russian Federation." This application looks like this:
It is used when filling out a form for a document of the old and new sample. The form contains 4 points:
- personal data of the applicant;
- floor;
- Date of Birth;
- information about work activity over the last 10 years (including military service and study).
You can learn how to fill out the form correctly in the article “Application for an old-style international passport.”
In 2021, the procedure for entering data has not changed.
A break in employment that lasted more than one month must also be reflected on the form. In this case, instead of the position and name of the organization, you should indicate “did not work (did not work)”, and instead of the address of the enterprise, indicate the place of registration (if it has changed, then the registration that was at that time is indicated).
Persons who are retired at the time of applying for a foreign passport, instead of indicating their position and name of organization, should indicate “I am retired” and also their place of registration.
As for officially working freelancers, they confirm their employment in the same way as individual entrepreneurs engaged in other types of activities.
For more detailed information, we recommend that you read the article “Filling out the application form for a biometric international passport.”
Definitions
The work book records periods of professional activity of citizens. When applying for a new foreign passport in 2021, it is necessary that all jobs and positions since 2007 be registered in the book. Provided that if the applicant did not have the appropriate experience, then he will have to provide information about his studies in secondary specialized or higher educational institutions and about his military service.
Providing an original or copy of the document gives the state a guarantee that the person concerned has a permanent paid job that will allow him to support himself for some time in the territory of a foreign state. In addition, the book acts as a kind of guarantor of return to the Russian Federation.
Practice shows that in some cases an empty work book can serve as a key basis for refusal to issue a foreign passport. This is especially true if there is a desire to emigrate to another country (most often to the USA). However, in any case, not much depends on the form in question.
Before making a copy, it is necessary to obtain its certification. Any more or less large organization has its own personnel department, whose employees carry out classic paperwork procedures. To affix the company seal and the manager’s signature, you need to contact this department.
The procedure is carried out free of charge. Difficulties arise only in cases where a person does not work anywhere at the current moment in time - he will have to take care of certification on his own.
To do this, you should scan all the completed pages of the book, up to the last place of employment. It is also advisable that the director from his previous job put his own signature. The next step is to directly contact the Main Directorate for Migration Affairs of the Ministry of Internal Affairs of Russia to complete the event.
It is worth noting that if the applicant is a citizen of the Russian Federation, but works abroad, then he will have to submit an application not to the Ministry of Internal Affairs, but to the representative office of the Ministry of Foreign Affairs of the Russian Federation located on the territory of a foreign state. To do this, it is recommended to receive a specialized order from the official government services portal in advance.
The final stage is to include the completed copy of the work book in the documentation package, which is submitted to the competent migration authorities along with the application. In this case, no difficulties arise - you just need to correctly fill out all positions of the application form.
Otherwise, you will have to get a new copy or rewrite the application, which, in turn, takes quite a lot of time.
How to properly certify a work book, procedure and registration procedure
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By law, the employer is obliged to store the work books of his employees and keep records of them . Issuance of a work permit to an employee is possible for a limited time against a receipt, but most often a certified copy is used instead of the original. Based on the application of an employee (currently employed or retired, for example, a pensioner), the employer is obliged to draw up a certified work book in accordance with the norms of labor legislation and issue it for presentation at the place of request. Citizens who have a book with them contact a notary to certify its copy.
Notarization procedure
For some reason you are no longer working? If you need a copy of the work document, then you need to go to a notary. The labor certification method is the same as in the organization. They prepare copies of excellent quality on a photocopier so that every word is clearly visible. Take your passport and original work book with you. According to the statement, the notary prepares excellent quality copies on a photocopier so that every word is clearly visible.
He himself checks the copy with the original, if everything matches, he certifies the copy in the same manner as in the personnel department. After this, a copy is a legally valid document that must be accepted by any authority.
How long is a copy of a work book valid for a foreign passport? What pages are needed?
The validity period of a copy of the document in relation to a foreign passport is 30 days from the date of its certification. If this period is overdue, an extension of the period is legally permitted
. To do this, it is necessary to once again affix the seal of the institution where the employee works and re-sign the person authorized to make such certifications.
The rule only works if no new entries have been made in the document during this time.
Important! When presenting a copy to the migration department, the paper must be clean and of high quality. The stamps must read the name of the institution and the signatures must be legible
. If any requirement is not met, the certificate will not be accepted.
A copy is made of all pages of the document, including the first one, where the employee’s personal data is recorded.
Validity
The law does not establish a specific validity period for a copy of the book, so this point causes controversy among many. Each organization requesting a copy must establish its own requirements for it.
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Depending on the purpose for which it is needed, the validity period of the copy may vary
. In most cases it is required:
- in credit institutions when submitting a request for a loan or credit;
- to the Pension Fund to confirm your work experience;
- at the Embassies of different countries to obtain entry permission;
- in social authorities for registration of benefits;
- in courts to confirm the place of employment.
Previously, this document was needed to obtain a foreign passport. But now it is not required. You can learn more about this from the video presented.
Banks
Here a copy is required to verify the person's employment in a particular position. Using information from the book, they receive the following information important for determining the solvency of a potential client:
- Permanence of employment . The book shows how long a person worked at his last place of work, as well as his total length of service
.
By analyzing this information, we can conclude how long a person can stay at work and how long he works in a team
.
There are people who have only changed 1-2 jobs in their entire lives, and there are people who change employers every 3-6 months
. Of course, a reliable client will be a person who has not changed his place of work for a long time. - Last date of work . Most banks do not issue loans if a person has just recently gotten a job
. This is due to the fact that the first 3 months are often probationary, and during this period the employee can be dismissed under a simplified scheme. Therefore, the standard requirement of credit institutions is employment in the last place for more than 3-6 months. - Job title . The employee's salary mainly depends on it
.
And, based on average statistical data, bank employees can determine the average earnings of such a person
. In addition, a person holding serious leadership positions will inspire more confidence, since only responsible people who have achieved their position through certain merits can work in it. - Place of work . There are many organizations where employees are not paid promised bonuses, salaries are delayed, and staff can easily be laid off
. In addition to them, there are reliable large companies that have been operating for a long time. It is easy to check the reliability of an organization by knowing its name and TIN.
Based on the information that banks need from books of potential clients, in most credit institutions the validity period of a copy is set to 1 month. I also faced such a deadline when I was told that my copy was expired
. But in some credit institutions I also saw that the copy was required to be valid for no more than 2 weeks.
Government agencies
In the Pension Fund of Russia and social security, the validity period of a copy is usually set at 3 months. Although you will need a more recent copy of the book to apply for a pension if you decide to continue working at retirement age. Therefore, before submitting documents, it is imperative to check the requirements for this book.
A copy may also be useful to restore a duplicate if your original is lost or damaged. In this case, its validity period will not matter. But the restoration of records on it will be carried out only until the moment when the copy is certified
. All other records made in the original after this date will have to be certified by other documents confirming them.
Embassies
Entry for Russian citizens to different countries of the world can be carried out on the basis of agreements with Russia or with a visa. To obtain a visa to enter, you must provide the embassy of this country with a strictly defined list of documents.
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In most cases, a copy of the book is a mandatory document to confirm that a person has a job. With the help of this copy, embassy staff make sure that the person has a stable income and is attached to his country
. Thus, the chances that he will remain illegally in another country are considered minimal.
The validity period of the copy in most embassies is also 1 month. But before submitting documents to obtain a visa, you must clarify all the requirements in advance, as they can be changed at any time.
Is it necessary to provide
In 2021, even after the adoption of changes in the legislative acts of the migration service, many applicants still do not know whether they need to prepare a copy of the work book for a foreign certificate. This is explained by the fact that territorial migration units do not have a comprehensive set of information about the number of persons who have access to classified information at their place of work.
For some employees who carried out their activities in branches of a certain company, it is quite difficult to quickly obtain the required certified document, provided that the head office is located in another locality.
If the period established by law has passed since the copy was issued, then in this case an additional stamp must be affixed, indicating the fact that the applicant has not changed his place of work.
To simplify the procedural aspects of issuing foreign passports, this requirement is being abolished, which has led to the emergence of an obligation for employees of the Main Migration Directorate of the Ministry of Internal Affairs to independently check the work data of applicants. In other words, to obtain a new identification document valid abroad, it is not necessary to present the original or a copy of the work book.
The measure that was in force in recent years was canceled, and the changes themselves have already entered into legal force and were even entered into a special register on the official portal of state and municipal services.
For an old document
Classic passports are issued to citizens for a period of up to 5 years. They do not include some information relevant for new generation copies, which somewhat complicates the border control procedure
. This option is especially convenient for those people who travel on a regular basis, because if there is no space on the pages, the document will have to be urgently changed. The state duty is relatively small.
A copy of the work record is not needed for old-generation IDs. The corresponding norm is fully indicated in the mandatory list of documentation on the public services website
. This suggests that the interested citizen may not include this paper in the collected package.
The changes made have not affected all categories of citizens of the Russian Federation - some will have to order a copy of the work book in any case. It will be needed if the applicant works in an organization without an appropriate contract and if on the day of filing the application the individual does not have a stable place of permanent employment.
For biometrics
Passports with a built-in biometric chip are characterized by an improved security system due to the inclusion of all personal information about the user in the electronic chip. Most border control points in 2021 on the territory of foreign countries accept only new identity certificates, but you can still use an outdated form.
It is important that the government of the Russian Federation has decided to introduce biometric copies everywhere, as a result of which outdated passports will be officially withdrawn from circulation. According to forecasts, this will happen in the next 10 years.
Before leaving for the territory of another country, you must find out about any restrictions on crossing the state border. A special FMS service can help with this.
.
Which provides a completely free service within the framework of disclosing information about the presence of debt obligations under credit programs, penalties, alimony, housing and communal services debts, and so on
. There you can also estimate the percentage probability of a travel ban.
Like the old-style copies, biometric analogues do not require a copy of the work record to be attached to the application form, however, in any case, it will be necessary to indicate information about the place and length of service. Consequently, the document can only be useful to the direct applicant for the correct indication of information.
If the information provided in the application does not correspond to the actual state of affairs, the authorized inspector of the migration authority will regard it as knowingly false. In this case, the issuance of a passport will be refused without the possibility of challenging, and it will be possible to submit documents again no earlier than in 1 month
. These time frames are determined by current legislation to correct the current situation.
To minimize the number of such problems, it is important to approach the procedure for preparing papers for obtaining a foreign passport with the utmost care. Employment records on the standard application form are listed for the past 10 years in chronological order only.
