What is this
The word “scanner” translated from English means “to carefully examine.” This is exactly the same way that a “scanner” works, which, by studying any object with text or drawing, transmits the image in digital form. The transmitted image is usually called scanning.
The digital copy of the passport obtained in this way is a scan of the document, which has no legal force without certification by a regular or electronic signature. Such scans of documents have become necessary for lawyers and bank consultants when applying for loans, as well as when registering for registration or in other cases.
Requirements
Find out in advance what format you want to save the file in and what its size should be, and you also need to know which pages to scan. Usually, only the main spread with a photo and pages with significant marks are required - registration, marital status. Sometimes a complete electronic copy of the passport is needed, even blank pages. The more pages you need to scan, the “heavier” the sent file will be. It happens that you need to recognize text in an image, that is, graphic information (picture) must be converted into text.
What is it needed for
The range of applications of digitally converted document pages is enormous and in demand. When citizens master the portal of public services, when registering trade transactions, when sending applications to the court, as well as when applying for a job, the need for providing remotely scanned documents has increased.
A scan is required for almost all legal transactions. To send electronic copies of it you must:
- scan a document;
- transfer this information to your computer by attaching a file;
- Having previously found out the exact email address of the file recipient, send a scan.
Digital copy of passport
In order to make such a copy, you need the appropriate equipment for this. In what format to send the received digital file depends on the requirements and needs of the recipient. Most often, passport pages converted to digital format are sent in PDF format, less often in JPG, with a certain color, as well as the resolution of the scanned file (number of pixels/inches). Copies of an image of a citizen's official document in electronic form completely transmit information from the paper sheets of the document. The acceptance of such scanned documents is fixed at the legal level in the regulatory document of the judicial department of 2021.
Technical information
We also read: Where can you enter a child in the parents’ passport How to check the readiness of a Russian citizen’s passport
So, where can I get a scan of my passport? This can be done with the help of a specialist or independently, if the person has the necessary equipment. To make a digital copy of your passport yourself, you will need:
- a computer with a port for connecting a scanner;
- the scanner itself or another device with similar functionality;
- software for the correct operation of the device.
The process of making a copy of a passport electronically is simple. Before starting work, you need to make sure once again that the software is installed correctly and everything works without errors. To obtain a copy, you need to place the document with the desired surface against the glass of the device in accordance with the markings, and start the scanning process. You must first set the quality settings for the resulting image if the standard ones do not meet the required ones.
After creating a digital copy, a scan of a Russian citizen’s passport with registration (registration has been used in Russia for a long time) will be saved in a format that contains maximum information about the image, but is not used in work. It needs to be changed to another, more familiar format, most used by institutions and banks, like .jpg or .bmp. The service may not have the technical capabilities to view files in other formats.
How to make a scan via PC or laptop
If you are using a Microsoft operating system to create a scan of a document, you need to do the following:
- Connect appropriate devices for making digital copies to your computer. You can use a laptop.
- Place the passport with the sheet to be copied towards the scanner.
- Open the Start button in the menu and select the button indicating the scanning device.
- Activate a new window and select the desired device to scan.
- In the dialog box, define the required profiles for scanning.
- Adjust the color of the scan.
- Customize the format you need.
- After the settings have been made, view the result again in a special window.
- Press the button on the panel to copy. Click “Explorer” (floppy disk icon) in the “Start” menu, then click “Scanned Pages” in the “Documents” menu.
If this method failed to obtain the desired result, then pay attention to the instructions for scanning documents into PDF format on the website https://printeru.info.
Having received the scanning results, if you are dissatisfied with the result obtained, you can once again adjust the settings, focusing on the usual program of the device for copying.
Requirements
When providing a copy of an image of an official identification document electronically, most organizations have requirements for the copies provided. Correct scans must correspond to the original documents in terms of the information being transmitted and preferably in the same size. So, on one A4 sheet, copies of 2 pages of the passport are placed, in its expanded form and in black and white.
Necessary equipment
Above we described how to make a scan of your passport on a computer. Considering that modern mobile devices are mini computers, today it is possible to make electronic copies using phones. In most cases, this requires drivers that must be installed on the phone.
In addition to the indicated devices, it is possible to make a passport scanner using a multifunctional device that works as both a printer and a scanner. Such devices are widely used in offices.
Video: How to scan documents using your phone? Program overview
Scanning Requirements
Typically, documents are required to be presented at a 1:1 scale. The scan is performed in expanded form, that is, the necessary pages of the passport must fit in one file. To file a claim in the form of an electronic application, you must submit a copy in black and white and gray.
Special equipment
Passport scanning is carried out using a PC or laptop. The copy can also be made using a mobile device that already has the necessary drivers for the scanner installed, which can be digital, less often hand-held, projection or slide. Printers (multifunctional devices) can be used to produce an electronic copy of the passport.
If the scanner is missing
Then the photo can be taken using a mobile device. Scanning apps are available on smartphones and iPhones. The camera of the mobile device is used to take the photo. You can scan your passport online using the RiDoc and Acrobat programs, which are supported by Windows OS.
Using a smartphone
To scan a passport on an Android device you need to:
- use the Google Drive application (light green icon);
- select the folder where the scanned document will be saved;
- open the pop-up menu, click the “+” icon;
- click “Scan”;
- point your mobile device camera at the page;
- scan your passport; if necessary, the image can be cropped.
Using the “+” icon is a convenient way to add additional pages to a document. You can format the file and change the folder in which it is stored.
Read more: Where should an employee’s medical record be kept?
What to do if you don't have a scanner
How to scan a passport if there are no scanning devices. This can really be done using a phone - a smartphone or iPhone, which has the appropriate applications and cameras installed. And with their help, scan the desired document. We use the phone to scan.
To create a copy of a passport image on electronic devices with the Android operating system, you need to:
- Use Google storage service;
- Find the file with the saved copied document;
- Using the menu, find the window with the plus sign;
- Place the phone above the page you want to copy;
- Scan, adjusting the settings and zoom, if necessary, add a passport sheet to scan by pressing the plus key.
Preservation
How to make an electronic copy of your passport if you don’t have a scanner at home - many people often have this question? Contact your nearest shopping center: as a rule, services for copying and scanning documents are provided in many stores that sell office supplies and in photo studios. Bring with you a disk or memory card (flash drive) on which a scanned copy will be saved.
At home, you simply save the file in the desired format. For convenience, specify the file name in Latin letters. Now you can work with the file - send it by email or upload it to a form on the website. Before sending, make sure that the image quality meets the requirements, the text data is readable, and you can be recognized in the photo.
Safety
Be careful and use only trusted resources so that your personal data does not fall into the hands of scammers. And remember: without your consent, no reputable organization will use documents or copies thereof containing personal information.
Beware of scammers
Recently, fraudsters have intensified their criminal activities, using personal data of citizens when concluding false legal transactions. This becomes possible due to the incompetent actions of bank employees, as well as their entering into a criminal conspiracy with fraudsters. Due to this, customer databases are leaked. The obtained citizen’s passport data facilitates the execution of transactions at a distance via the Internet. With their help, powers of attorney are drawn up and sales transactions are completed.
It is dangerous to send color scans of your passport through little-known Internet sites. The difficulty is that with such a transfer there is no way to check who has access to this data. It is necessary to send personal information only to a verified official enterprise. There are often cases of obtaining loans using a scan of a passport.
In addition, you should exclude the possibility of storing a scan of your passport on flash drives and transferring them to someone. Do not agree to send a digital copy at the request of any financial institution offering favorable loan terms. It must be remembered that, even though you can scan on any of the devices described above, it is advisable to prevent the loss of personal data and the document itself.
